How Do Estimate Settings Work? – Projul Knowledge Base

Estimate settings control estimate rules and defaults.

Overview

To find estimate settings:

Click on your initials in the bottom left corner of the screen
Open settings
Click the settings dropdown menu
Open estimates settings

NOTE: After making settings changes in Projul, always remember to click the save button!

Estimate Settings Sections

Pro Plan Features

Estimates have two features available only through the pro plan:

Assemblies
Selections

Assemblies allow multiple line items to be linked together and adjusted as a group, making it fast and easy to estimate for commonly grouped items. (Click this link for an article on assemblies)

Selections allow customers to make specific choices while approving the estimate. Add optional items, required selections, and photos on individual line items. (Click this link for a video on the topic)

A checkmark will display if these features are already enabled. If not, there will be an option to start a free trial.

Term for Estimate

The "Term for Estimate" setting can be used to change every instance of the word "Estimate" in Projul to a different word. The estimate term options are:

Bid
Contract
Estimate
Proposal
Quote

Universal Number

The universal number setting is used to adjust the default next numbers for new projects/estimates/invoices. If an estimate is created from a project, it will have the same number as the project number, but if an estimate is created on its own, it will take up the next universal number.

This number automatically changes as new estimates are created and new numbers are taken.

NOTE: To prevent duplicates, this number cannot be lowered.

Estimate Number Rules

Projul has the following estimate number rules settings controls:

Automatically generate estimate numbers for newly created estimates (i.e. use the universal next number if the estimate is not in a project), or enter a number manually
Set a minimum number of digits for the estimate number (zeros will precede numbers that are too short)
Add a prefix for the estimate number (not required)
Add a delimiter that separates the number from the prefix and suffix
Add a suffix for the estimate number (not required)

The example estimate number will change as the settings are adjusted.

Change Order Number Rules

Change order number settings are similar to the estimate:

Require that change orders automatically have a number
Set a minimum number of digits which the number can have
Add a prefix for the change order number (not required)
Add a delimiter to separate the prefix and suffix in the number
Designate a suffix for the change order number (not required)
Add an instance delimiter to separate the change order number and the instance number
Set the minimum number of digits which the instance number will be

The example change order number will change as the settings are adjusted.

Estimate Details

Various details of the estimate can be determined in the estimate settings (screenshot below):

Select the estimate header image
Set the print preview to show the signature line
Display zero dollar taxes on the estimate
Require manager approval for the estimate to be published
Allow all users to submit estimate for review so that someone with approval permissions can approve it
Set a default tax rate
Require a tax on each cost item in an estimate
Display subsection price is displayed on the estimate
Allow a value to be input into the project editor before the estimate is created (if an estimate is created after putting a value in the project editor, then the project value will change to the new estimated value)
Edit the estimate approval email template used to send the estimate to a client
Edit the change order approval email template used to send the change order to a client
Determine how publishing an estimate changes the statues of that project
Determine how emails from Projul are sent to client (i.e. sending emails using Projul, opening up the email app with the template inserted, simply opening up the email app, viewing the email template)
Select whether estimates are automatically marked sent
Select a default email CC
Set a default amount of time before estimate expiration
Allow customer view of estimates by default
Allow approval view of estimates by default
Allow customer view of estimates after the expiration date by default
Select whether an estimate is marked as approved when the project it is associated with is sold
Select the default size for photos when an estimate is printed

Default Estimate Cost Line Values

Cost line settings can be used for the following:

Set labor items as taxable by default
Set labor items tax as company cost only by default
Add a default markup for labor items
Set material cost items as taxable by default
Set material items tax as company cost only by default
Set default markup for labor cost items

Custom Estimate Fields

Custom estimate field settings allow three customized text blocks to be added to the estimate.

Custom fields are displayed as follows in the estimate:

NOTE: For custom field information to sync to QuickBooks, the custom field names in QuickBooks must match the custom field names in Projul EXACTLY.

Displayed Company Contact Information

These settings specify the information that will display to customers on estimates, invoices, etc. including:

Lic. #
Company Address
Company email
Company phone #
Company website

Estimate Integration

Cost lines in Projul that do not have specific line items synced from QuickBooks will sync with the default name specified.

Questions? Let's Chat.
support@projul.com
(844) 776-5853