Copy one of these prompts, change the parts in brackets, and paste it into your AI. Reading works with either kind of API key; anything that creates or changes a record needs a Read-Write key.
Bid requests and leads
Add a new lead in Projul for [Ridgeline Property Group] called [Ridgeline Plaza Lot Repave] at [1450 S Convention Center Dr, St. George, UT 84790]. Likelihood of sale [50]%.
Add a lead in Projul called [Nowak Driveway Replacement] for a new client, [Alan Nowak], phone [(435) 555-0188], email [anowak@example.com], at [372 N 200 E, Washington, UT 84780]. Referred by a neighbor.
Add a lead in Projul for [Cedar Ridge HOA] called [Cedar Ridge Private Roads Overlay]. Scope from their bid request is [1.5 inch overlay over 11,800 SY plus crack seal]. Put it in the Estimate stage and add a deadline for the bid due date of [April 18].
Schedule an estimate meeting on [Ridgeline Plaza Lot Repave] in Projul for [Thursday at 7 am] with [Dave Ruiz], before the tenants park.
Log a call on [Cedar Ridge Private Roads Overlay] in Projul: called [Marta Chen], reached her, [the board votes May 6 and wants crack seal priced separately].
Log a site visit on [Nowak Driveway Replacement] in Projul: measured [1,050 SF], [alligator cracking across the middle third], [soft spot at the apron], garage slab sits [an inch] high.
Move [Ridgeline Plaza Lot Repave] in Projul to the Send stage and raise the likelihood of sale to [65]%.
Add a follow-up reminder on [Ridgeline Plaza Lot Repave] in Projul for [next Tuesday]: call [Karen Pike] about the bid and the lot closure dates.
Mark [Ridgeline Plaza Lot Repave] in Projul as sold. PO number [PO-88214], paving the week of [June 8]. Put that in the project notes.
Mark [Cedar Ridge Private Roads Overlay] in Projul as lost, they went with another contractor on price, and log why.
Bids and estimates
Create an estimate for [Ridgeline Property Group] on [Ridgeline Plaza Lot Repave] in Projul using my [Lot Mill and Overlay] template. Change the milling to [4,200] SY and the surface course to [465] tons, and apply our [Utah] sales tax.
Build an estimate in Projul for [Ridgeline Plaza Lot Repave] with five sections: [mobilization and traffic control, milling and removal, base repair and grading, asphalt paving, striping and markings]. Use my cost-item library rates, put in reasonable quantities for a [4,200 SY] lot with [2 inches] milled and replaced, and I will correct them.
Build an estimate in Projul for [Nowak Driveway Replacement]: [sawcut 46 LF at $3.25 plus 20%], [remove and haul off 1,050 SF at $1.15 plus 20%], [disposal 14 tons at $9.50 plus 20%], [road base 24 tons at $28 plus 20%], [grade and compact 10 hours at $52 plus 40%], [hot mix 22 tons at $96 plus 18%], [paving labor 14 hours at $58 plus 40%]. Apply our [Utah] tax.
Add a [Concrete work] section to [Ridgeline Plaza Lot Repave] in Projul: [remove and replace curb and gutter, 86 LF at $34 plus 20%], [6 inch reinforced approach slab, 320 SF at $11.50 plus 20%], [sawcut control joints, 140 LF at $2.10 plus 20%].
On the [Ridgeline Plaza Lot Repave] estimate in Projul, change the surface course to [498] tons and the milling to [4,350] SY.
On [Ridgeline Plaza Lot Repave] in Projul, change the markup on the mix lines to [$14] a ton and leave the labor at [40]%.
Mark the labor lines on [Ridgeline Plaza Lot Repave] in Projul as not taxable and leave the material lines taxable.
Apply our [Utah] tax rate and the [Repeat client 5%] discount to [Harbor Point Lot Maintenance] in Projul.
Write the introduction and contract text for [Ridgeline Plaza Lot Repave] in Projul covering [existing base assumed suitable below the patched areas], [dry pavement and 50 degrees rising required], [lot cleared of vehicles by 6 am both paving days], [no traffic for 24 hours and no turning wheels while parked for 72 hours], and [striping follows 48 hours after the surface course].
Save the [Ridgeline Plaza Lot Repave] estimate in Projul as a template called [Lot Mill and Overlay].
Create a section template in Projul called [Mobilization and traffic control] with [mobilization, 1 each at $1,200 plus 15%] and [traffic control and signage, 2 days at $340 plus 15%].
Add [Hot mix surface course] to my cost-item library in Projul: [$96] per ton, [18]% markup, material.
Options and what the client sees
On [Ridgeline Plaza Lot Repave] in Projul, add a [Dumpster pad] section where the client must choose one: [6 inch reinforced concrete pad, 12 by 20, $4,650] or [heavy-duty asphalt section, $2,980]. Start with the concrete pad selected.
Add an optional [Pavement maintenance] section to [Ridgeline Plaza Lot Repave] in Projul where the client can add any of: [hot rubber crack seal, 2,400 LF at $1.10 plus 25%], [two-coat sealcoat, 38,000 SF at $0.17 plus 25%]. None selected to start.
Make the [Asphalt paving] section on [Ridgeline Plaza Lot Repave] in Projul an assembly of [4,200 SY].
On [Ridgeline Plaza Lot Repave] in Projul, show the line items and quantities in every section but hide the individual line prices and keep the section totals showing.
Hide the [Contingency] section on [Ridgeline Plaza Lot Repave] in Projul from the client but keep it in the total.
Change orders
Add a change order to [Ridgeline Plaza Lot Repave] in Projul called [Additional full-depth repair]: [undercut and remove failed base, 620 SY at $6.75 plus 20%], [import and compact road base, 260 tons at $28 plus 20%], [additional binder course, 74 tons at $92 plus 18%], [extra crew day, 10 hours at $58 plus 40%], [roller, 1 day at $475 plus 15%]. Apply our [Utah] tax.
Add a change order to [Ridgeline Plaza Lot Repave] in Projul called [Raise catch basins]: [adjust and reset 3 catch basins to grade at $840 each plus 20%].
Add a change order to [Ridgeline Plaza Lot Repave] in Projul removing the striping scope, because the tenant is doing their own layout. Take off the [148 stalls, 6 ADA stalls, arrows and stop bars, and wheel stop reset] as removed work.
Add a change order to [Nowak Driveway Replacement] in Projul crediting the client [$380] because we did not need the second disposal load.
Add a change order to [Ridgeline Plaza Lot Repave] in Projul for [an extra inch of surface course in the truck lane]: [1,100 SY, 62 additional tons at $96 plus 18%] and [6 hours of crew at $58 plus 40%].
Scheduling the crews
Build the schedule in Projul for [Ridgeline Plaza Lot Repave] starting [Monday June 8]: [mobilize and set traffic control] Monday 6 to 8 with [Dave Ruiz], [mill and haul off] Monday and Tuesday 7 to 4 with the [Milling crew], [full-depth patch and base repair] Wednesday 7 to 4 with the [Grading crew], [grade, compact and tack] Thursday 6 to 10 and [pave binder] Thursday 10 to 5 with the [Paving crew], [pave surface and roll] Friday 6 to 4 with the [Paving crew], [striping] the following Monday 7 to 3 with the [Striping crew].
Assign the [Paving crew] team to [Pave surface course and roll] on [Ridgeline Plaza Lot Repave] in Projul.
Make [Mill 2 inch surface and haul off millings] on [Ridgeline Plaza Lot Repave] in Projul run [Monday] and [Tuesday] 7 to 4, with the [Milling crew] Monday and the [Milling crew] plus [Ray Sandoval] and [Tomas Ek] Tuesday.
Take [Manny Ortega] off [Pave binder course] on [Ridgeline Plaza Lot Repave] in Projul for [Thursday] and put [Curtis Vance] on instead. Leave Friday alone.
Create a task on [Ridgeline Plaza Lot Repave] in Projul called [Pave surface course and roll] for [Friday 6 am to 4 pm] with the [Paving crew], with these steps: [confirm the lot is cleared and coned, check the plant ticket against mix and tonnage, tack all joints and edges, verify mat temperature at the screed, complete breakdown rolling while the mat is hot, check joint compaction, sweep and pull cones].
Add a task on [Ridgeline Plaza Lot Repave] in Projul: [Road base delivery, 210 tons] on [Wednesday at 6 am] for [Manny Ortega], staging at the north entrance.
Add a deadline on [Ridgeline Plaza Lot Repave] in Projul: [Confirm mix schedule with the plant] on [the Friday before paving].
Set up a repeating task in Projul: [Monday crew meeting and week ahead], every [Monday at 6 am] for [30 minutes], with [Dave Ruiz], [Manny Ortega] and [Curtis Vance].
Mark [Mill 2 inch surface and haul off millings] on [Ridgeline Plaza Lot Repave] in Projul complete.
Weather and reschedules
It rained out [Ridgeline Plaza Lot Repave] today. Push [pave binder], [pave surface and roll] and [striping] in Projul forward by [two] days each, same crews and hours, and note on the job that we lost [Thursday] to rain.
The plant is closed [Friday]. Move [Pave surface course and roll] on [Ridgeline Plaza Lot Repave] in Projul to [Monday 6 am to 4 pm] and move striping to [Wednesday].
Move everything scheduled for [Tuesday] on [Nowak Driveway Replacement] in Projul to [Thursday], same crew and hours.
Put [Two-coat sealcoat] on [Harbor Point Lot Maintenance] in Projul on hold until the overnight lows come back up, and take the date off it.
Show me everything on the schedule in Projul for [this week], by day and by job, so I can decide what to move.
Photos, files and the job record
Upload these photos to [Ridgeline Plaza Lot Repave] in Projul, label them [pre-existing condition, drive aisle and north entrance, before milling], and attach them to the estimate while it is still a Draft.
Upload this photo to [Ridgeline Plaza Lot Repave] in Projul, attach it to the [Full-depth patch and base repair] task, and label it [failed base at the dumpster approach, 620 SY, wider than bid].
Upload [the property manager's scope sheet] to [Ridgeline Plaza Lot Repave] in Projul and attach it to the job.
Give me a download link for [the geotechnical report] on [Ridgeline Plaza Lot Repave] in Projul.
Log on [Ridgeline Plaza Lot Repave] in Projul that [Karen Pike] approved the additional patching by phone this morning, and note that the change order is going out today.
Add a note to the [Ridgeline Plaza Lot Repave] estimate in Projul: [tonnage assumes 2 inch compacted depth at 110 lb per SY per inch].
Sealcoat and maintenance rounds
List the projects in Projul we completed in [2024] that included sealcoat or crack seal, with the client and the address.
For each of these clients, add a lead in Projul called [the client name plus Sealcoat 2026] at the same address, in the Contact stage, likelihood [50]%, and add a follow-up reminder for [March 16] to call about scheduling.
Build an estimate in Projul for [Harbor Point Lot Maintenance]: [hot rubber crack seal, 3,150 LF at $1.10 plus 25%], [pothole patching, 8 each at $180 plus 25%], [two-coat sealcoat, 44,000 SF at $0.17 plus 25%], [restripe 96 stalls at $9.50 plus 25%], [4 ADA stalls at $85 plus 25%]. Apply our [Utah] tax.
Schedule [Harbor Point Lot Maintenance] in Projul: [crack seal] on [Monday 6 am to 3 pm] with the [Sealcoat crew], [sealcoat first coat] Tuesday and [second coat] Wednesday, same hours and crew, [striping] Thursday 7 to 2 with the [Striping crew].
Which of my maintenance clients in Projul have not had a job since [2024]?
Reading your own numbers
Tell me about the [Ridgeline Plaza Lot Repave] estimate in Projul: sections, totals, tax, change orders and status.
What is the gross margin on [Ridgeline Plaza Lot Repave] in Projul, and which phase has the lowest margin?
Across my open estimates in Projul, what is the total tonnage of hot mix quoted and not yet sold?
List every estimate in Projul still in Draft, with its project and projected total.
Which leads in Projul are in the Send stage with no contact logged in the last [10] days?
Check the [Ridgeline Plaza Lot Repave] estimate in Projul for anything odd: lines with no cost, sections with no lines, missing tax, or a margin under [20]%.
What is on the schedule in Projul for [next week], by day and by crew?
Which jobs in Projul are marked sold but have no tasks on the schedule yet?
Publishing and sending an estimate or a change order are done in Projul. See Can my AI publish or send an estimate?. For what your AI cannot reach at all, see Which Projul features are not available to my AI yet?.
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