Prompts a commercial general contractor can paste straight into an AI connected to Projul. Copy one, change the parts in brackets, and send it; anything that creates or changes a record needs a Read-Write key.
Invitations to bid and walkthroughs
Add a new lead in Projul called [Bayside Dental Suite 140 Buildout] for a new client, [Alan Whitcomb], company [Whitcomb Dental Partners], phone [(775) 555-0142], email [alan@example.com], at [1220 Bayside Dr, Suite 140, Reno, NV 89509]. Likelihood of sale [35]%, estimator [Curtis Nash].
Add a new lead in Projul for [Diane Frazier] called [Northgate Plaza Suite 210 Tenant Improvement] at [4820 Northgate Blvd, Suite 210, Reno, NV 89502]. Likelihood of sale [55]%, estimator [Curtis Nash], project manager [Renata Cole].
Add project notes to [Northgate Plaza Suite 210 Tenant Improvement] in Projul: [3,200 sq ft second-generation office suite, full demolition, 14 doors, new grid and tile, 4 VAV boxes. Landlord requires a certificate of insurance before mobilization, no core drilling during business hours, freight elevator 6 pm to 6 am, east loading dock only. Bid due March 6, lease commencement June 1.]
Log a phone call on [Bayside Dental Suite 140 Buildout] in Projul: inbound, we spoke. Notes: [architect sent the invitation to bid, six operatories plus sterilization and a lab, equipment vendor runs the vacuum lines, pre-bid walkthrough Thursday 9 am, questions due Monday, bids due March 6].
Schedule an estimate meeting on [Bayside Dental Suite 140 Buildout] in Projul for [this Thursday] from [9 to 10:30 am] with [Curtis Nash] and [Dale Sorenson], called [Mandatory pre-bid walkthrough].
Add these steps to the [Mandatory pre-bid walkthrough] task on [Bayside Dental Suite 140 Buildout] in Projul: [photograph existing conditions in every room, lift ceiling tiles and photograph above them, note the existing panel and available capacity, count VAV boxes, confirm the demising walls are rated, check restroom compliance, locate the main sprinkler line, measure ceiling height, collect the landlord construction rules].
Add a deadline on [Bayside Dental Suite 140 Buildout] in Projul: [bidder questions due] on [February 24], and another: [bids due at 2 pm] on [March 6].
Set a follow-up reminder on [Northgate Plaza Suite 210 Tenant Improvement] in Projul for [March 13]: [call the property manager for the award decision]. Put it on [Curtis Nash].
Move [Bayside Dental Suite 140 Buildout] in Projul to the Send stage. The proposal went to the architect and the tenant this morning.
Mark [Northgate Plaza Suite 210 Tenant Improvement] in Projul as sold and log a note that [the contract and schedule were signed today and the notice to proceed is effective Monday].
Mark [Bayside Dental Suite 140 Buildout] in Projul as lost, reason [awarded to another general contractor, we were 6% high on the mechanical package].
Building the proposal
Create an estimate for [Diane Frazier] on [Northgate Plaza Suite 210 Tenant Improvement] in Projul from my [Office Tenant Improvement] template and apply our [Nevada] sales tax.
Build an estimate in Projul for [Northgate Plaza Suite 210 Tenant Improvement] with these sections: [general conditions, permits and fees, selective demolition, metal stud framing and drywall, doors frames and hardware, acoustical ceilings, flooring and base, painting, casework, mechanical, electrical and low voltage, plumbing, fire sprinkler and fire alarm, specialties, final clean and punch list]. [Give the quantities, units, costs and markups for each line.] Apply our [Nevada] sales tax and tell me the total for each section.
Create an estimate in Projul for [Bayside Dental Suite 140 Buildout]. Use my usual labor rates and markups from the cost-item library and put in reasonable quantities for a [2,400 sq ft second-generation dental suite with 6 operatories, sterilization, a lab and reception]. I will correct them.
Add a [General conditions] section to [Northgate Plaza Suite 210 Tenant Improvement] in Projul with [project management, 120 hours at $78/hr plus 15%], [superintendent, 220 hours at $68/hr plus 15%], [temporary protection and dust barriers, $1,850 plus 15%] and [20-yard dumpsters, 4 each at $675 plus 15%].
Add a [Metal stud framing and drywall] section to [Northgate Plaza Suite 210 Tenant Improvement] in Projul with [3-5/8 inch metal stud partitions, 640 lin ft at $28 plus 25%], [gypsum board hang tape and finish, 11,800 sq ft at $2.35 plus 20%], [sound batt insulation, 4,200 sq ft at $0.95 plus 20%] and [in-wall blocking, 24 hours at $58/hr plus 35%].
On the [Northgate Plaza Suite 210 Tenant Improvement] estimate in Projul, put [mechanical, electrical, plumbing, fire sprinkler and fire alarm] as subsections under a [Subcontracted trades] section.
On the [Northgate Plaza Suite 210 Tenant Improvement] estimate in Projul, change the electrical subcontract to [$54,900] and the HVAC subcontract to [$49,200], and tell me the new projected total.
Raise the partitions on [Northgate Plaza Suite 210 Tenant Improvement] in Projul to [712] lin ft and the drywall to [13,100] sq ft, and add [4] more doors, frames and hardware sets at the same rates.
Apply the [Repeat client 5%] discount to [Bayside Dental Suite 140 Buildout] in Projul.
Read the [Northgate Plaza Suite 210 Tenant Improvement] estimate in Projul and write the introduction for the tenant covering [the scope by division, the add alternates, and that the schedule assumes permit issuance by March 14], then write the contract details covering [our exclusions and clarifications, the allowances, after-hours work, the payment schedule and the change order process].
Set the [Northgate Plaza Suite 210 Tenant Improvement] estimate in Projul to expire in [30 days] and title it [Suite 210 Tenant Improvement: Proposal].
Add alternates and allowances
Make the [Flooring package] section on [Northgate Plaza Suite 210 Tenant Improvement] in Projul a selection where the tenant must choose one of [building standard carpet tile at $3.95 a sq ft, upgraded carpet tile at $5.40 a sq ft, luxury vinyl plank throughout at $4.85 a sq ft], with [building standard carpet tile] selected.
Add an [Add alternates] section to [Northgate Plaza Suite 210 Tenant Improvement] in Projul as a selection the tenant may take any number of: [glass office fronts at two offices, $8,900 plus 20%], [quartz top in place of solid surface at the break room, $2,400 plus 25%], [full-height sound-attenuating partitions at the conference room, $3,150 plus 25%], [a second data rack and 12 additional drops, $4,200 plus 20%]. Print the unselected options on the document.
Add a [Signage and specialties allowance] section to [Bayside Dental Suite 140 Buildout] in Projul totaling [$6,500] and hide the line prices so the tenant sees only the section total.
In the [Appliance allowance] section of [Northgate Plaza Suite 210 Tenant Improvement] in Projul, hide the line prices and show only the section total.
List the selection sections on [Northgate Plaza Suite 210 Tenant Improvement] in Projul and tell me which option is currently selected in each one.
Change orders
Add a change order to [Northgate Plaza Suite 210 Tenant Improvement] in Projul called [Unforeseen conditions above the ceiling]: [remove abandoned ductwork and conduit, 40 hours at $52/hr plus 35%], [relocate existing 4 inch waste line, $2,880 plus 15%], [fire caulking at the existing rated demising wall, 180 lin ft at $9 plus 25%] and [after-hours access and protection, 12 hours at $68/hr plus 15%]. Apply our [Nevada] sales tax.
Add a change order to [Bayside Dental Suite 140 Buildout] in Projul called [Plan review comments] covering [an ADA clearance revision at the restroom, framing and drywall, $1,940 plus 25%], [two additional exit signs and emergency lights, $1,180 plus 20%] and [a revised energy compliance report, $475, no markup].
Add a change order to [Northgate Plaza Suite 210 Tenant Improvement] in Projul called [Tenant added scope, two offices at the north wall]: [metal stud partitions, 96 lin ft at $28 plus 25%], [gypsum board hang tape and finish, 1,720 sq ft at $2.35 plus 20%], [doors frames and hardware, 2 each at $790 plus 25%], [ceiling grid and tile, 320 sq ft at $3.20 plus 25%], [additional VAV box and ductwork, $6,400 plus 12%] and [devices, lighting and two data drops, $3,850 plus 12%].
Add a change order to [Northgate Plaza Suite 210 Tenant Improvement] in Projul called [Architect revision ASI-3] covering [relocating the conference room door four feet north, $1,320 plus 25%] and [revised ceiling grid layout at the reception area, $840 plus 25%].
Add a change order to [Cedar Ridge Building C White Box] in Projul called [Landlord requirement, after-hours core drilling] for [core drilling and patching outside building hours, $4,650 plus 15%] and [building engineer standby, 8 hours at $95/hr, no markup].
Add a change order to [Northgate Plaza Suite 210 Tenant Improvement] in Projul called [Storage room scope removed] with a display-only section crediting [the carpet tile and base in the storage room, $1,840] and [the ceiling grid and tile in the storage room, $960].
List every change order on [Northgate Plaza Suite 210 Tenant Improvement] in Projul with its title, its total and its status.
The buildout schedule
Start a new project in Projul called [Northgate Plaza Suite 210 Tenant Improvement] for [Diane Frazier] from my [Office tenant improvement] schedule template, beginning [March 24], and bring the crews along.
Lay out the schedule for [Northgate Plaza Suite 210 Tenant Improvement] in Projul starting [March 17]: [permit submittal, plan review deadline, landlord approval deadline, preconstruction meeting, mobilization, selective demolition, layout and in-wall framing, overhead rough-in, in-wall rough-in, above-ceiling inspection deadline, insulation and drywall hang, tape and finish, ceiling grid, prime paint, flooring and base, finish paint and ceiling tile, doors and hardware, casework, trim-out, fire alarm test, final clean, final inspection deadline, punch list, closeout]. [Give the dates and the crew for each.]
Put the [Framing crew] team on the [Layout and in-wall framing] task on [Northgate Plaza Suite 210 Tenant Improvement] in Projul.
Put [Dale Sorenson] on every task on [Northgate Plaza Suite 210 Tenant Improvement] in Projul between [April 15] and [July 1], since he is the superintendent on that job.
Create a task on [Northgate Plaza Suite 210 Tenant Improvement] in Projul called [Core drilling, after hours] for [Tuesday and Wednesday] from [6 pm to 11 pm], with [Owen Brady] and [Hector Ellison] on it.
Plan review on [Northgate Plaza Suite 210 Tenant Improvement] in Projul came back [three weeks late]. Push every task from [mobilization] onward back by [three weeks] and tell me the new dates.
The switchgear for [Cedar Ridge Building C White Box] in Projul slipped to [August 18]. Move [electrical trim-out], [fire alarm test], [final clean], [final inspection] and [punch list] accordingly and keep the same crews.
[Trent Okafor] is out [next week]. Show me every task he is on in Projul next week and move his [in-wall rough-in] on [Northgate Plaza Suite 210 Tenant Improvement] to the week after.
Add these steps to the [Above-ceiling walk] task on [Northgate Plaza Suite 210 Tenant Improvement] in Projul: [confirm in-wall blocking for casework and monitors, photograph every wall and the ceiling cavity, verify duct and VAV locations against the drawings, confirm sprinkler heads against the reflected ceiling plan, check fire caulking at every rated penetration, verify light fixture layout, sign off the inspection card].
Mark the [Layout and in-wall framing] task on [Northgate Plaza Suite 210 Tenant Improvement] in Projul complete.
Add a deadline on [Northgate Plaza Suite 210 Tenant Improvement] in Projul: [certificate of occupancy] on [June 30].
Create a repeating task in Projul called [Northgate Suite 210 owner and architect meeting], every [Wednesday] at [8 am] on [Northgate Plaza Suite 210 Tenant Improvement], for [Renata Cole], [Dale Sorenson] and [Curtis Nash].
Add an event to [Northgate Plaza Suite 210 Tenant Improvement] in Projul called [Building holiday, no work permitted] on [May 26], all day.
Site records, photos and job conversations
Log a site visit on [Northgate Plaza Suite 210 Tenant Improvement] in Projul: [walked the suite with the architect and the tenant rep at 2 pm, tenant asked to move the conference room door four feet north, architect issuing a revision Friday, framer to hold the opening].
Log a phone call on [Northgate Plaza Suite 210 Tenant Improvement] in Projul: outbound, we spoke, [building engineer confirmed the freight elevator is ours 6 pm to 6 am for demolition week and the certificate of insurance is on file].
Log an email on [Bayside Dental Suite 140 Buildout] in Projul: outbound, [sent four RFIs to the architect on the rated demising wall, panel capacity, vacuum line responsibility and operatory ceiling height].
Upload these above-ceiling photos to [Northgate Plaza Suite 210 Tenant Improvement] in Projul and attach them to the [Above-ceiling walk] task, labeled [abandoned ductwork at the north wall] and [existing waste line at the break room].
Upload [the approved plan set] and [the landlord construction rules] to [Northgate Plaza Suite 210 Tenant Improvement] in Projul and attach them to the project.
Add a note on the [Northgate Plaza Suite 210 Tenant Improvement] estimate in Projul: [tenant verbally accepted the glass office fronts alternate, change order to follow].
Show me every message and communication logged on [Northgate Plaza Suite 210 Tenant Improvement] in Projul since [April 1], newest first.
Templates and crews you reuse on every suite
What estimate templates do I have in Projul?
Save the [Northgate Plaza Suite 210 Tenant Improvement] estimate in Projul as a template called [Office Tenant Improvement, 3,000 to 4,000 sq ft].
Create a section template in Projul called [General conditions, small TI] with [project management, 120 hours at $78/hr plus 15%], [superintendent, 220 hours at $68/hr plus 15%], [temporary protection and dust barriers, $1,850 plus 15%] and [20-yard dumpsters, 4 each at $675 plus 15%].
Create a section template in Projul called [Permits and plan review] with [building permit, no markup], [plan review fee, no markup] and [permit expediting, 8 hours at $65/hr plus 20%].
Create a section template in Projul called [Final clean and punch list] with [final clean, priced per sq ft plus 20%] and [punch list labor, hourly plus 35%].
Add [Metal stud partition, 3-5/8 inch] to my cost-item library in Projul: [$28] per lin ft, [25]% markup, material.
Add [Carpenter, commercial] to my cost-item library in Projul: [$58] per hour, [35]% markup, labor.
Create a team in Projul called [Framing crew] with [Owen Brady], [Hector Ellison] and [Marisol Vega] on it.
Who is on my [Demolition crew] team in Projul?
Reading your jobs back
List every lead in Projul in the Estimate, Write and Send stages with the client, the address, the likelihood of sale and when it was last updated.
Which of my leads in Projul in the Send stage have had no message logged in the last [14] days?
List every deadline in Projul in the next [21] days with the lead or job it belongs to, so I can see the bids and the inspections.
List every estimate in Projul that is still a Draft, with its project and its projected total.
What is the gross margin on [Northgate Plaza Suite 210 Tenant Improvement] in Projul, and which section carries the lowest margin?
Check the [Northgate Plaza Suite 210 Tenant Improvement] estimate in Projul for anything odd: lines with no cost, sections with no lines, missing tax, or a margin under [15]%.
How much of the [Northgate Plaza Suite 210 Tenant Improvement] estimate in Projul has been invoiced, and what is left to invoice?
What is on the schedule in Projul next week, by person, across every active suite?
Which tasks across all my jobs in Projul are past their date and still open?
Publishing an estimate, sending it, invoicing the job, purchase orders, daily logs and time tracking are done in Projul. See Which Projul features are not available to my AI yet? and Can my AI publish or send an estimate?.
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