Prompts for the work a concrete company does every week, from a driveway call to the saw cutting the morning after the pour. Copy one, change the parts in brackets, and paste it into your AI the way you would talk to a coworker.
Reading works with either kind of key. Anything that creates or changes a record needs a Read-Write key.
Leads, takeoffs and site visits
Add a new lead in Projul called [Lot 14 Foundation, Harlan Ridge] for [Harlan Ridge Builders] at [1462 N Harlan Ridge Dr, St. George, UT 84770]. Footing and stem wall on a [1,780 SF] footprint. Likelihood [70]%, estimator [Grace Oakes].
Add a new lead in Projul called [Marchetti Driveway and Patio] for a new client, [Dana Marchetti], phone [(435) 555-0142], email [dana@example.com], job at [1220 E Riverside Dr, St. George, UT 84790]. Tear out and replace a two-car driveway and pour a patio out back.
Add a lead in Projul called [Sandstone Sidewalk Repairs] for [Sandstone Property Management], contact [Ray Mercer], phone [(435) 555-0188]. Note: [four buildings on Canyon View Dr, saw cut and replace the panels with trip hazards, plus two ADA ramps at the north lot].
Log a call on [Lot 14 Foundation, Harlan Ridge] in Projul: inbound phone call today, bid due [Friday], they want the footing formed the week of [May 4].
Log on [Marchetti Driveway and Patio] in Projul that I called [Dana] this afternoon and left a voicemail.
Schedule an estimate meeting on [Marchetti Driveway and Patio] in Projul for [Thursday at 9 am] for [an hour] with [Grace Oakes], with a checklist: [measure the driveway and patio, check the fall away from the garage, look at the subgrade, measure the gate and the truck access, photograph the existing cracking].
Schedule an estimate meeting on [Lot 14 Foundation, Harlan Ridge] in Projul for [Wednesday, 1 to 4 pm] with [Grace Oakes] called [Take off the footing and stem wall], with a checklist: [scale the footing lengths, count the verticals, check the stem wall height and anchor bolt schedule, confirm the psi in the structural notes].
Add notes to [Marchetti Driveway and Patio] in Projul from the walk: [existing slab is 4 inches with no steel and has settled toward the garage, 34 inch side gate so the patio needs a pump or a buggy, meter box sits in the apron, expect a short load on the patio].
Add a deadline in Projul on [Lot 14 Foundation, Harlan Ridge]: [foundation bid due to Harlan Ridge Builders] on [Friday at noon], assigned to [Grace Oakes].
Move the [Marchetti Driveway and Patio] lead in Projul to the Write stage and set the likelihood of sale to [75]%.
Add a follow-up reminder in Projul on [Marchetti Driveway and Patio] for [next Monday at 8 am] assigned to [Grace Oakes]: [call Dana about the driveway proposal and the finish options].
Mark [Lot 14 Foundation, Harlan Ridge] as sold in Projul and log that the purchase order came in this morning with a form date the week of [May 4].
Estimates
Create an estimate in Projul for [Harlan Ridge Builders] on the [Lot 14 Foundation, Harlan Ridge] project using my [Footing and Stem Wall] template. Change the footing to [268] LF and the stem wall concrete to [16] CY, and apply our [Utah] sales tax.
Build an estimate in Projul for [Marchetti Driveway and Patio] with sections for [demolition and disposal, grade and base, forms and reinforcing, concrete placement and finish]. Driveway is [1,240] SF at [5 inches], [20] CY of [4,000 psi with fiber at $178] plus [18]%, base is [18] tons at [$32] plus [20]%, mesh [1,240] SF at [$0.38] plus [25]%, forms [152] LF at [$3.40] plus [25]%, placement and finish labor [44] hours at [$50] plus [40]%.
Build an estimate in Projul for [Kingsbury Patio and Walkway]: [excavate and grade, 8 hours at $52 plus 40%], [3/4 inch base, 4 inches, 11 tons at $32 plus 20%], [form perimeter, 108 LF at $3.40 plus 25%], [6x6 mesh, 620 SF at $0.38 plus 25%], [4,000 psi mix, 4 inches, 8.5 CY at $178 plus 18%], [placement and finish labor, 22 hours at $50 plus 40%], [saw cut joints, 96 LF at $1.85 plus 25%], [cure and seal, 620 SF at $0.42 plus 25%]. Apply our [Utah] tax.
Create an estimate in Projul for [Sandstone Sidewalk Repairs]. Use my usual rates from the cost-item library and lay it out as [saw cut and removal, haul off, base and forms, concrete and finish, ADA ramps with truncated domes]. Put in reasonable quantities for [22 panels of 5 by 5 sidewalk and two ramps] and I will correct them.
Add an [Anchors, waterproofing and backfill] section to [Lot 14 Foundation, Harlan Ridge] in Projul: [anchor bolts set wet, 96 each at $4.20 plus 25%], [damp proofing on the exterior stem wall, 536 SF at $1.15 plus 25%], [backfill and compact, 14 hours of machine time at $145 plus 20%].
On the [Marchetti Driveway and Patio] estimate in Projul, add a section called [Finish] where the client must choose one: [broom finish, included], [exposed aggregate, 1,240 SF at $2.40 plus 25%], or [stamped and colored ashlar slate, 1,240 SF at $5.60 plus 25%]. Start with the broom finish selected.
Add an optional [Add-ons] section to [Marchetti Driveway and Patio] in Projul the client can pick from: [integral color, 20 CY at $14 plus 25%], [penetrating sealer, 1,240 SF at $0.85 plus 25%], [thickened edge and extra steel at the RV parking, 34 LF at $18 plus 25%]. None selected to start.
Make the [Concrete placement and finish] section on [Marchetti Driveway and Patio] in Projul an assembly of [1,240 SF].
Change the markup on the concrete lines of [Lot 14 Foundation, Harlan Ridge] in Projul to [$32] a yard and leave the labor at [40]%.
On the [Marchetti Driveway and Patio] estimate in Projul, mark the labor lines as not taxable and leave the concrete, base and mesh lines taxable.
On the [Marchetti Driveway and Patio] estimate in Projul, show the line items and the quantities in every section but hide the individual line prices, and leave the section totals showing.
Apply our [Utah] tax rate and the [Repeat client 5%] discount to [Marchetti Driveway and Patio] in Projul.
Write the introduction and contract text for the [Marchetti Driveway and Patio] estimate in Projul covering [suitable subgrade with no rock or groundwater], [ready-mix access within 20 feet of the pour], [control joints cut within 24 hours], [no foot traffic for 24 hours and no vehicles for 7 days], [color variation and hairline shrinkage cracking are normal], and [the client provides water and a washout location].
Check the [Lot 14 Foundation, Harlan Ridge] estimate in Projul for anything odd: lines with no cost, sections with no lines, missing tax, or a margin under [20]%.
Save the [Marchetti Driveway and Patio] estimate in Projul as a template called [Driveway Tear Out and Replace].
Create a section template in Projul called [Saw cut and demo, flatwork] with [saw cut at 48 LF at $3.60 plus 20%], [break out and remove, 940 SF at $2.10 plus 20%] and [haul off and dump fees, 22 tons at $58 plus 20%].
Add [4,000 psi mix with fiber] to my cost-item library in Projul: [$178] per cubic yard, [18]% markup, material.
Add [Pump truck, half day] to my cost-item library in Projul: [$980] each, [15]% markup, other.
Change orders
Add a change order to [Lot 14 Foundation, Harlan Ridge] in Projul called [Overexcavation and structural fill]: [overexcavate unsuitable soil 18 inches under the footing, 46 CY at $38 plus 20%], [haul off, 6 loads at $210 plus 20%], [import and compact structural fill, 62 tons at $34 plus 20%], [extra machine day, 9 hours at $145 plus 20%]. Apply our [Utah] tax.
Add a change order to [Lot 14 Foundation, Harlan Ridge] in Projul called [Deeper footing per inspection]: [additional excavation, 14 hours at $145 plus 20%], [additional 4,000 psi mix, 20 CY at $172 plus 18%], [additional #4 rebar, 540 LF at $0.92 plus 25%], [additional placement labor, 10 hours at $48 plus 40%].
Add a change order to [Kingsbury Patio and Walkway] in Projul called [Concrete pump]: [line pump for the back yard pour, 1 day at $980 plus 15%] and [extra hose crew, 8 hours at $48 plus 40%], because the truck cannot reach past the side gate.
Add a change order to [Marchetti Driveway and Patio] in Projul called [Stamped border]: [stamped and colored border, 186 LF at $9.40 plus 25%], [release and color hardener, 1 lot at $340 plus 25%], [additional finish labor, 12 hours at $52 plus 40%].
Add a change order to [Marchetti Driveway and Patio] in Projul called [Hot weather placement]: [evaporation retarder, 1,240 SF at $0.14 plus 20%], [chilled water in the mix, 20 CY at $9 plus 18%], [extra finishing labor for the early start, 6 hours at $48 plus 40%].
Add a change order to [Marchetti Driveway and Patio] in Projul removing the sealer scope, because the client will seal it themselves next season. Take off the [cure and seal, 1,240 SF] as removed work.
Add a change order to [Lot 14 Foundation, Harlan Ridge] in Projul crediting the builder [$420] because we did not need the second short load.
Scheduling the pour
Build the schedule for [Lot 14 Foundation, Harlan Ridge] in Projul starting [Monday May 4]: layout and stakes [half a day], excavate footing and pad [2 days], set footing forms [2 days], rebar in the footing [1 day], footing inspection [May 11], footing pour [May 12, 6 am to 2 pm], strip and set stem wall forms [2 days], stem wall steel and anchor bolts [1 day], stem wall pour [May 19, 6 am to 2 pm], strip forms [1 day], backfill and clean up [1 day]. Skip weekends, work days [6:30 to 3].
Build the schedule for [Marchetti Driveway and Patio] in Projul starting [Monday June 8]: saw cut and break out [1 day], regrade and base rock [1 day], form and set mesh [1 day], pour and finish [Thursday 6 am to 3 pm], saw cut joints [Friday 7 am for 2 hours], strip forms and clean up [Friday afternoon], cure and seal [two weeks later].
Create a task on [Marchetti Driveway and Patio] in Projul called [Driveway pour and finish] for [Thursday]. Put [Grace Oakes] and [Tina Abbott] on from [6 am to 12 pm] for the placement, and [Diane Meyer] and [Priya Hutton] on from [10 am to 6 pm] for the finish.
Assign the [Form crew] team to the [Set footing forms] task on [Lot 14 Foundation, Harlan Ridge] in Projul.
Create a team in Projul called [Finish crew] with [Diane Meyer], [Grace Oakes] and [Priya Hutton] on it.
Add a task on [Lot 14 Foundation, Harlan Ridge] in Projul for [the Thursday before we start]: [call in 811 locates], assigned to [Grace Oakes].
Add a deadline in Projul on [Marchetti Driveway and Patio]: [call the ready-mix order in to the plant, 20 CY of 4,000 psi with fiber, 6 am Thursday] due [Wednesday at 2 pm], assigned to [Grace Oakes].
Create a task on [Lot 14 Foundation, Harlan Ridge] in Projul called [Rebar in the footing] for [Monday, 6:30 to 3] with [Priya Hutton], steps: [check trench depth and width at every corner, set chairs so the bars have cover, run two continuous #4 bars with the correct lap, set verticals at 32 inches on center, tie the corners, call the inspection in for tomorrow].
It is going to rain [Wednesday night]. Move [Driveway pour and finish] and [Saw cut control joints] on [Marchetti Driveway and Patio] in Projul out [two days] and keep the same crews.
The inspector cannot get to [Lot 14 Foundation, Harlan Ridge] until [Thursday]. Push the [Footing pour] and everything after it in Projul back [two working days], skipping the weekend.
It is going to be [98 degrees] Thursday. Move the [Patio pour] on [Kingsbury Patio and Walkway] in Projul to a [5 am to 1 pm] start and add a step: [water truck and evaporation retarder on site before the first load].
Read the tasks on [Lot 14 Foundation, Harlan Ridge] in Projul and create the same ones on [Lot 15 Foundation, Harlan Ridge] starting [May 18], same durations and crews.
Mark the [Base rock and compaction] task on [Marchetti Driveway and Patio] in Projul complete.
Repeating and seasonal work
Set up a repeating task in Projul on [Shop and Yard] called [Mixer, buggy and saw washout and maintenance] every [Friday] at [2 pm] for [2 hours] with the [Form crew] team.
Create a repeating task in Projul on [Shop and Yard] called [Form panel and hardware count] on the [first Monday of each month] at [7 am] with [Tina Abbott].
Skip the [Mixer, buggy and saw washout and maintenance] task in Projul on [July 3], we are closed.
Schedule sealer visits in Projul for [the week of July 6], one half-day each, for [Marchetti Driveway and Patio] and [Kingsbury Patio and Walkway], with [Diane Meyer].
Create a task in Projul on each of my open jobs for [the week of November 3]: [pull the forms and hardware back to the yard before the ground freezes], with the [Form crew] team.
Photos, files and job records
Upload every photo in [~/Photos/marchetti-before] to [Marchetti Driveway and Patio] in Projul and label them [Before, existing driveway].
Upload [~/Documents/harlan-ridge-lot-14-foundation-plan.pdf] to [Lot 14 Foundation, Harlan Ridge] in Projul and attach it to the estimate.
List the photos and documents on [Lot 14 Foundation, Harlan Ridge] in Projul and give me a download link for the soils report.
Log on the [Excavate footing trench and pad] task on [Lot 14 Foundation, Harlan Ridge] in Projul: [the soil at the east footing pumps under the machine and will not hold, needs overexcavation and structural fill before we form].
Log on the [Driveway pour and finish] task on [Marchetti Driveway and Patio] in Projul: [placed 20.5 CY, pulled two cylinders on the first load, finished at 4:40, homeowner told no vehicles for 7 days].
Add a note to the [Lot 14 Foundation, Harlan Ridge] estimate in Projul saying [the plant holds this mix price for 30 days].
Reading your book of work
Which pours are on the Projul schedule for [the next ten days], with the job, the day, the crew on it and the yardage from the estimate?
What is on the schedule in Projul for [next week], by person, and which jobs have nothing scheduled?
List every lead in Projul in the Send stage where nothing has been logged in the last [14] days, with the client's phone number and the estimate total.
Which estimates in Projul are still a Draft, and what is the projected total of each?
Which sold jobs in Projul have no tasks on the schedule yet?
Total up the cubic yards across every estimate in Projul I wrote in [April].
How much of the [Lot 14 Foundation, Harlan Ridge] estimate in Projul has been invoiced, and what is left?
Which change orders in Projul are still a Draft, and on which jobs?
Read the [Marchetti Driveway and Patio] project in Projul and give me a short summary for the morning huddle: scope, where it is in the schedule, and anything logged in the last week.
Publishing and sending an estimate or a change order, invoicing, payments, purchase orders and the time clock are done in Projul. See Which Projul features are not available to my AI yet?.
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