How do I use pay rates?

In this article, we will go step by step through how pay rates are used in Projul.

You can set default pay rates at the company, employee, project, and task levels. When an employee clocks in to a task, the system looks for the default rate in this order: first the task, then the project (if there is one), then the employee, and finally the company default if nothing else is set.

In order to access the account settings for pay rates:

1. Click on your initials in the bottom left corner
2. Click on Settings
3. Switch from "Notifications" at the top dropdown to "Time Tracking"
4. Click on the "Default Pay Rate" button

From here, you will be able to specify a default pay rate. This is the pay rate that will be selected if none has been specified anywhere else.

You can also edit your existing pay rates by clicking the 3-dot button and selecting "Edit" on the pay rate you want to alter.

Once editing, you can change the icon, default rate, name, overtime multiplier (the change in rate if a time log ran into overtime), and whether the rate is active or not (meaning whether anyone in the company can access the pay rate and clock into it).

You can also add entirely new pay rates for your company to utilize. 

Pay rates within the context of an employee

In order to edit the pay rate for an employee:

1. Navigate to the People page using the left sidebar.
2. Select the employee that you would like to edit.
3. Click "Edit Employee Info."
4. Scroll down on the employee sidebar to the "Pay Rates" section and edit the pay rates to your satisfaction.

To set a default Project pay rate:

1. Navigate to the "Projects" page using the left sidebar
2. Click the edit button of the project you wish to edit
3. Click "Project Default Pay Rate" at the bottom of the pop-up menu
4. Select the Pay Rate you wish to use

To assign a default pay rate to a task:

1. Select the arrow on the task in the Projects page
2. Click on "Edit Task"
3. Click on the "Task Default Pay Rate" button at the bottom 

Alternatively, you can click on the edit icon on the task in the Task List page.

When viewing time logs, you can see which pay rate was used for each logged time entry. You can also edit the time log by clicking on the pencil edit icon on the right hand side.

You can view how time logs can be accessed in this article: How do I edit or add a time log as an admin?

When editing a specific time log, you can also change the pay rate for that time log.

Pay rates are shown on the Time Log Report located on the Reports page.

In the Time Log Report, you can view all time logs, total time per person, and the calculated cost based on that employee's hourly rate.

Within the Time Log Report, you can select a date window in the top right corner, along with filtering by Project or changing the sort. You can also download the report as a CSV file.

Questions? Let's Chat.
support@projul.com
(844) 776-5853